How to apply for a pavement licence for outdoor seating

Get your application right first time

To place tables, chairs, or other removable furniture on the public pavement outside your business, you legally need a Pavement Licence from your local council. The first and most important step is to find the specific Pavement Licence page on your local council’s website. Simply search online for the name of your council followed by 'pavement licence' to find the correct forms, fees, and guidance.

What is a Pavement Licence?

A Pavement Licence is official permission that allows you to use a designated part of the public highway for your business. It’s designed for removable furniture like tables, chairs, display boards, and barriers, enabling you to create an outdoor seating area for your customers. The process was streamlined by the government to help hospitality businesses, but it remains a formal application process with legal requirements.

The Application Process Step-by-Step

While the exact details can vary between councils, the general process is consistent across the UK. Here’s what you can expect:

1. Find Your Council's Guidance: Locate the specific Pavement Licence section on your local council's website. This is crucial as it will contain the exact application form, list of required documents, and the correct fee.
2. Prepare Your Documents: You will typically need to gather several key documents before you can apply. These usually include:
   • A detailed site plan showing the dimensions of the proposed area, the layout of the furniture, and the clear space left for pedestrians.
   • Proof of your Public Liability Insurance, often requiring cover of at least £5 million.
   • Photos or brochures showing the type of furniture you plan to use.
   • A copy of your risk assessment for the outdoor area.
3. Complete and Submit the Form: Fill out the application form carefully, ensuring all details are accurate. Most applications are now submitted online through the council's portal.
4. Display a Public Notice: Once you submit your application, you are legally required to display a notice on your premises where the public can easily see it. The council will provide a template for this notice. It must remain in place for a specific public consultation period, which is typically 7-14 days.
5. Pay the Application Fee: There is a fee for the application, which is set by the council but capped by the government. For a new application, this is usually around £100.

Tips for a Successful Application

Getting a pavement licence can be a fantastic way to increase your visibility and add valuable extra seating, especially during warmer months. While it involves some paperwork, it's a straightforward process if you follow the council's guidance carefully.

• Focus on Accessibility: Your plan must show that you have left enough space for pedestrians, wheelchair users, and people with pushchairs to pass safely. This is often the most critical part of the application.
• Read the Conditions: If granted, your licence will come with specific conditions. These might include the hours you can use the space, a requirement to remove all furniture overnight, and rules on waste management. You must stick to these conditions to keep your licence.
• Plan Ahead: The process includes a consultation period and determination period, so it’s not instant. Apply well in advance of when you want to start using the outdoor space.