How to obtain a basic DBS check for principals

To obtain a Basic DBS check, you must apply online through the official GOV.UK website to receive a certificate detailing any unspent criminal convictions. This is a non-negotiable step for anyone looking to lead an accounting practice, as professional bodies require this proof to grant you a practising certificate or membership status.

Why do you need a DBS check?

In the UK, the Disclosure and Barring Service (DBS) helps employers and professional organisations make safer recruitment and licensing decisions. For principals (owners or partners) of accounting firms, a Basic Disclosure is the standard requirement. It demonstrates your integrity and ensures you meet the "fit and proper" criteria necessary to handle client finances and sensitive data.

What you will need

Before you sit down to start the application, ensure you have the following documents and information ready to avoid the session timing out:

• Proof of Identity: A valid passport or UK driving licence.
• Address History: Your full address history for the last five years, including postcodes and the dates you lived at each location.
• National Insurance Number: Usually found on your payslip, P60, or tax letters.
• Payment Method: A debit or credit card to pay the application fee (currently £18).

Step-by-step application process

1. Visit the GOV.UK website: Search for "Request a basic DBS check" on the official government portal. Ensure you are using the .gov.uk site to avoid paying unnecessary "service fees" to third-party agencies.
2. Verify your identity: You will be asked to use the GOV.UK identity verification service. This usually involves scanning your ID and taking a "selfie" via your smartphone to match your face to your documents.
3. Complete the form: Enter your personal details, including any previous names (such as maiden names) and your five-year address history. Accuracy is vital here; even small gaps in your history can cause significant delays.
4. Pay the fee: The cost is currently £18 for a basic check. As this is for your business, remember to keep the digital receipt for your bookkeeping.
5. Receive your certificate: Most basic checks are processed within 14 days. While you may be able to view the result online earlier, you will receive a physical certificate in the post which is the version most professional bodies require.

Top Tip: Timing is everything. Most professional bodies require your DBS certificate to be less than three to six months old at the time of your application. Don't apply too early, or you might find yourself paying for a second check.

Best practices for principals

Do	Don't
Apply as soon as you are ready to register with your professional body to avoid bottlenecks.	Don't use third-party "fast-track" websites; they often charge double and cannot actually speed up the government's processing time.
Keep the original physical certificate in a safe, accessible place.	Don't forget to list every address you've lived at, including university accommodation or temporary stays.