How to tender for your first construction project

To win your first project as a general contractor, you must submit a professional, transparent, and competitive bid that reflects the full scope of work, includes all necessary compliance documents, and is delivered strictly within the client's deadline. Your tender is more than just a price; it is a demonstration of your professionalism and your ability to manage the project effectively from start to finish.

1. Review the Tender Documents Thoroughly

When you receive an Invitation to Tender (ITT), you will usually be provided with a set of documents such as architectural drawings, a specification of works, and perhaps a Schedule of Rates or a Bill of Quantities. Read every page. Look for specific requirements regarding materials, timelines, and any constraints (such as restricted working hours or access issues) that could impact your costs.

2. Conduct a Site Visit

Never tender for a project "blind." Arrange a site visit to identify potential challenges that aren't visible on a drawing. Check for issues like poor ground conditions, limited space for a skip, or existing damage to the property. Taking photos and measurements during this visit will ensure your final submission is grounded in reality rather than guesswork.

3. Raise Requests for Information (RFIs)

If you find contradictions in the drawings or the specification is vague (e.g., it asks for "high-quality flooring" without specifying a brand or material), do not guess. Send a formal Request for Information (RFI) to the client or their architect. Clarifying these details before you submit ensures your price is accurate and protects your profit margins later.

4. Compile Your Tender Pack

In the UK construction industry, a professional tender typically consists of several key components. Presenting these in a neat, branded folder or a well-organised PDF will set you apart from less formal competitors. Your pack should include:

• A Professional Cover Letter: Briefly introduce your business and express your enthusiasm for the project.
• The Form of Tender: This is a simple document where you state your final fixed price and the duration of the works.
• Breakdown of Costs: Show the client where their money is going. Distinguish between labour, materials, and "preliminaries" (site setup, scaffolding, waste removal).
• Project Programme: A simple Gantt chart or timeline showing the key phases of work (e.g., excavation, first fix, second fix).
• Compliance Documents: Include copies of your insurance certificates and any relevant trade accreditations.

Pro Tip: Always double-check your arithmetic. A simple spreadsheet error can mean the difference between a profitable project and a significant financial loss. Have a second pair of eyes look over your final figures before hitting send.

5. Submit and Follow Up

Submit your tender before the deadline. Late submissions are often disqualified immediately, especially in commercial or public sector work. After submitting, wait a few days and then follow up with a polite phone call or email to ensure they received the pack and to ask if they have any initial questions. This shows you are proactive and easy to communicate with.

Summary Table: Tender Checklist

Action	Purpose
Site Survey	To identify physical constraints and access issues.
RFI Log	To clear up ambiguities in the client's brief.
Preliminaries	To ensure non-construction costs (like skips) are covered.
Programme	To demonstrate when the client can expect completion.